Top 10 Tools to Streamline Healthcare Staffing & Workforce Management

Managing healthcare staffing comes with a unique set of challenges. Understaffing, employee burnout, and scheduling inefficiencies are persistent issues that healthcare organizations must tackle daily.

Fortunately, technology is stepping in to lighten the load. Automation tools are reshaping healthcare shift management by streamlining processes, reducing administrative burdens, and boosting staffing efficiency.

For CNOs, IT leaders, and other decision-makers responsible for finding reliable staffing solutions, the journey from evaluating software to successful implementation is far from easy. With countless options available—and significant investments of time and money at stake—choosing the right tool can understandably feel like a high-pressure decision.

To make it easier, we’ve rounded up the top ten healthcare staffing solutions that leverage automation to transform staffing efficiency in healthcare.

1. Andgo

Andgo is revolutionizing healthcare workforce management tools by offering intelligent automation designed to streamline even the most complex staffing processes. Its suite of tools eliminates the inefficiencies of traditional scheduling, empowering healthcare organizations to reduce staffing gaps and minimize administrative workloads. 

By automating shift filling, absence reporting, and vacation planning, Andgo ensures the right person is in the right role at the right time—all while supporting the overall well-being of staff.

Key Benefits:

• Automates shift notifications and bidding: The platform instantly connects with eligible employees to fill open shifts in minutes, significantly reducing understaffing and agency spend.
• Improves scheduling efficiency at scale: Tools like IVR absence reporting and shift prebooking simplify workflows, enabling faster response times and operational consistency.
• Supports workforce satisfaction and retention: Flexible shift options and communication tools for staff reduce burnout, enhance engagement, and improve adoption.

What Users Say: 

"Andgo brought our organization into the technology age! Our organization is able to quickly fill open shifts via SMS, IVR and online and they are very innovative in coming up with even better solutions…” (read full review).

2. symplr 

Symplr is an enterprise healthcare operations software that delivers integrated solutions that streamline workforce management and ensure compliance. With its robust cloud-based platform, Symplr simplifies scheduling and credentialing so organizations to reduce complexity and focus on improving patient outcomes.

Key Benefits:

• Real-time data for smarter staffing decisions.
• Self-service tools for scheduling and shift management.
• Unified support for clinical and non-clinical teams.

What Users Say: 

"Excellent tool for task and reports management! I personally like how easy to use this platform and it really helped me in reporting and staff management . From taking attendance to log tracking ...” (read full review).

3. Zaddons

Zaddons integrates seamlessly with HRIS platforms to enhance scheduling, bidding, and workforce management with advanced tools like employee self-service and shift/vacation bidding. By embedding directly into existing systems, it streamlines operations, ensures compliance, and boosts productivity.

Key Benefits:

• Stay compliant with automated labor law checks.
• Integrate seamlessly with HRIS for smarter staffing.
• Intuitive tools for users that simplify scheduling and save time.

What Users Say: 

"Zaddons delivers on their promise. 'nuf said. Check them out.…” (read full post).

4. Enginehire

Enginehire is a comprehensive platform for staffing and recruiting agencies, offering tools like ATS, CRM and AI to automate hiring, onboarding and scheduling processes. Its intuitive design streamlines workflows, making it an efficient solution for healthcare and other industries. 

Key Benefits:

• Centralized dashboard to organize jobs, candidates, and clients.
• Automated workflows to speed up onboarding processes.
• Advanced tools to match roles and improve staffing decisions.

What Users Say:

"Enginehire has made my dreams a reality. When taking over my mother in laws business of 38 years there was a lot of updating that needed to be done. Enginehire was able to implement so many…” (read full review).

5. ShiftWizard

ShiftWizard by HealthStream optimizes healthcare staff scheduling with an intuitive platform that reduces overtime, improves satisfaction, and saves time. It also integrates with EMR and attendance systems to help managers make cost-effective decisions while enhancing employees' work-life balance.

Key Benefits:

• Proactive scheduling to prevent burnout and support staff.
• Real-time tracking and analytics to optimize staffing and coverage.
• Seamless integration with systems for data-driven workflows.

What Users Say: 

"Best place to find a solution. User interface, ease of finding the solutions, technical team is very cooperative...” (read full review).

6. Connecteam

Connectream serves various industries but it’s regarded as a leading nurse scheduling software since it offers a customizable, HIPAA-compliant platform tailored for healthcare teams. Connecteam combines tools like flexible shift scheduling, real-time time tracking, and instant team communication into a single mobile app.

Key Benefits:

• One-stop app with GPS-enabled tools for scheduling, time tracking, and payroll.
• Dynamic tools for real-time updates and secure messaging.
• Custom workflows tailored to healthcare needs.

What Users Say:

"We’ve tried other apps, but Connecteam is a true game changer. The interface is intuitive, the customization is endless, and our staff loves it!" (read full review).

7. TCP Humanity Scheduling

TCP Humanity Scheduling delivers a flexible, AI-powered solution for healthcare organizations, addressing complex staffing needs. It automates tasks, provides workforce analytics, and optimizes labor costs while ensuring compliance. With its mobile app, real-time scheduling updates and requests enhance efficiency and staff engagement.

Key Benefits:

• AI forecasting for accurate shift planning and coverage.
• Real-time insights to address staffing gaps quickly.
• Advanced tools to ensure compliance with regulations.

What Users Say:

“TCP Humanity Scheduling has completely streamlined our scheduling process. The automation features save us so much time, and the insights help us better allocate resources!” (read full review).

8. Intrigma

Intrigma is a cutting-edge platform designed to automate staff scheduling while ensuring compliance with healthcare regulations. Tailored to meet the unique needs of medical teams, it delivers flexible and precise scheduling solutions that improve efficiency, reduce costs, and enhance staff morale. 

Key Benefits:

• Automated scheduling to save time and reduce errors.
• Real-time updates for quick schedule adjustments.
• Built-in tools to ensure compliance with regulations.

What Users Say:

“Implementation with Intrigma was really great. Their team was adept at helping us think through and asking the right…” (read more).

9. Deputy

Deputy is a workforce management platform for various industries, including healthcare. With an intuitive interface and smart tools, it automates scheduling, tracks time and attendance, and enhances communication to meet fast-paced staffing needs for healthcare shift management. 

Key Benefits:

• Smart automation for conflict-free, efficient schedules.
• Time tracking tools for accurate payroll and staffing.
• Streamlined notifications for instant team updates.

What Users Say: 

"I like the software but feel some things need to be added to Deputy. The time keeping and the geofencing are great. Also the independence of scheduling for staff…” (read full review).

10. Quinyx

Quinyx is an AI-powered workforce management platform that optimizes staffing and streamlines operations. Ideal for fast-paced environments like healthcare, it combines intelligent forecasting with efficient admin tools to enhance efficiency and morale. Quinyx simplifies complex scheduling while ensuring a user-friendly experience for managers and employees.

Key Benefits:

• AI-driven forecasting for optimized schedules and cost savings.
• Payroll integration for accurate, automated processing.
• Real-time mobile alerts for instant schedule updates.

What Users Say: 

"Diverse and stable planning system. To get a fast and accurate view over the hours that is gonna be billed to workers and an easy overview over the budget…” (read more).

Select the Right Healthcare Staffing Solution 

Hospitals and healthcare facilities often rely on outdated, manual processes that increase administrative burdens and create scheduling conflicts. 

Workforce management tools like Andgo and Zaddons, among others, are revolutionizing healthcare staffing solutions by automating key processes, improving employee satisfaction, and reducing errors in patient care.

Among the available tools, Andgo stands out as a top solution for staffing efficiency in healthcare. Its powerful features simplify complex scheduling systems, reduce gaps, and allow clinical leaders to focus on what matters most: the well-being of their patients and team.

Take the first step toward unlocking the full potential of healthcare staffing solutions. Schedule a demo with Andgo today and experience the difference that staffing automation can make.